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Booking Conditions

Newlands Lodges Terms & Conditions

 

1          Introduction

 

1.1       All bookings made with Kib Co. shall be subject to the terms and conditions stipulated below.  The terms and conditions shall come into effect upon the last date when signed by the Client and Kib Co. and Kib Co. shall have no obligations to the Client before that date.

 

1.2       Kib Co. permits the Client to occupy a Lodge for the period shown in the confirmation invoice.

 

1.3       Kib Co. reserves the right to amend these terms and conditions at any time.  You should, therefore, check and review them each time you make a reservation. The terms and conditions applying to your reservation will be those in place on the date that you make your reservation and make payment.

 

1.4       Additional terms and conditions apply to your use of our digital channels (such as our website, mobile site or app) whether or not you make a reservation through them. Those terms and conditions are published on the relevant digital channel and should be read by you.

 

2          Definitions 

 

2.1       “Kib Co.” means the Kib Co. Partnership of Ben and James Kibler trading as Kib Co. who are the contracting party on behalf of Newland Lodge.  Any partner of Kib Co. may sign documents and enter into contracts on behalf of Kib Co. 

 

2.2       “Client” means the person(s) with whom the terms and conditions are concluded.  

 

2.3       “Newland Lodges” means 1-6 Newlands Lodges, Boundary Lane, Shotley Bridge, DH8 9AZ including Cedar Lodge and Maple Lodge.

 

2.4       Any reference to “us” or “me” in these terms and conditions refer to Kib & Co.  Any reference to “you” or “your” are references to the Client and all members of the Client’s party, visitors or guests.

 

2.5       “Lodge” means any Lodge at 1-6 Newlands Lodges, Boundary Lane, Shotley Bridge, DH8 9AZ booked by the Client including Cedar Lodge and Maple Lodge.

 

3          Reservations

 

3.1       To reserve a Lodge please follow the instructions on the website, mobile site or app (as applicable).

 

3.2       You must be at least 18 years old to book a Lodge or make a reservation.

 

3.3       Your booking is made as a consumer and you acknowledge that no liability can be accepted for any business losses howsoever suffered or incurred by you. 

 

3.4       You will need to provide Kib Co. with a valid credit or debit card details to secure a Lodge. Newlands Lodges accepts Visa, MasterCard, American Express and Diners Club.

 

3.5       All prices include VAT.  If the VAT rate changes from that included in the price Kib Co. may amend the price accordingly. 

 

3.6       All payments must be in pounds sterling and credit card charges may apply.  Clients will be advised of any charge before any payment is taken.

 

3.7       We will confirm our acceptance of your reservation by sending you an email to the email address that you provide during the reservation process. 

 

3.8       If you think that there is a mistake in your reservation or if you require Kib Co. to make any changes to a confirmed reservation, please contact us on 07912790752 or at info@newlandslodges.co.uk to discuss.  We will not be liable for any delay or non-performance if you provide us with incorrect information.

 

4          Bookings and Lodge prices

 

4.1       The cost of a Lodge varies. When you make a reservation request, we will give you a total price for the Lodge based on the number of nights you have requested and the occupancy level. The price you pay is the price quoted to you at the time you make your reservation.

 

4.2       A minimum of 2 nights must be booked for all Lodges. 

 

4.3       Extras (such as McLaren drives or picks ups) are not included in the Lodge price but extras may be added to your reservation during the booking process or they may be available to you during your stay. 

 

4.4       All extras must be paid for separately.

 

5          Occupancy and Identification

 

5.1       The maximum number of people permitted to stay in a Lodge at any one time is 8. You must not exceed the maximum occupancy for the Lodge. We reserve the right to conduct checks on occupancy.

 

5.2       Children under 16 years of age are not permitted to stay in a Lodge unless accompanied by an adult during the entire duration of the stay. 

 

5.3       We reserve the right to request photographic identification and proof of age for every person staying at a Lodge so please ensure you bring identification for everyone staying in your party.  If it is requested and not provided you may not be permitted to stay at a Lodge and no refund will be given.

 

6          Accessibility

 

6.1       Disability access ramps are available upon request providing access from the car park into the ground floor of the Lodges. On the ground floors there are bedrooms and bathrooms with showers and toilet facilities however these are not tailored for disabled persons.  Please confirm whether any person staying at a Lodge has a disability at the time of making a reservation so we can seek to make any necessary reasonable adjustments.

 

7          Paying for your Lodge

 

7.1       Payment in full must be made at the time of booking. Payment may be made by credit/debit card (Visa, MasterCard, American Express, Diners Club, Maestro and Electron) or BACS. The expiry date of your debit/credit card must be at least 3 months later than the end of your stay. We do not accept personal cheques or family discount cards.

 

8          Cancellations

 

8.1       If a Client wishes to cancel a booking he or she must give Kib Co. notice in writing as soon as possible.   A cancellation charge will be payable as follows:

 

(i)        Over 60 days notice – no charges; 

(ii)       Less than 60 days notice – 50% of the price is payable;

(iii)      Less than 30 days notice – 100% of the total price is payable. 

 

8.2       On receipt of written confirmation from you of a cancellation Kib Co. will endeavour to refund any sums due (as set our above) within 14 days.  Refunds will be made to the same credit/debit card that processed payment.

 

8.3       A cancellation reference will be given and that should be retained as proof of cancellation.

 

8.4       If you decide to shorten your stay at Newland Lodges you must inform us at least 60 days before the day of check-in. Failure to do so will result in your request being treated as a cancellation of those days in accordance with the provisions above and no refund for those cancelled days will be given.

 

9          Newlands Lodges Right to Cancel/Refuse a Booking

 

Your breach

 

9.1       Kib & Co. may, at its discretion, refuse any booking.

 

9.2       We may cancel your reservation at any time with immediate effect by giving you written notice (which includes notice by email) if:

 

(i)        you do not pay us when you are required to do so; 

(ii)       you breach the contract between us in any way; and/or 

(iii)      we become aware of any Client conduct that may tarnish the reputation of Newlands Lodges and/or Kib Co.

 

9.3       If we cancel your reservation for any of the reasons at 9, we reserve our legal rights and no refund will be given.

 

Events outside our control

 

9.4       We may also cancel your reservation if an event outside of our control (including but not limited to industrial action, explosion, fire, flooding, and failure of power and/or water supplies or emergency evacuation) means that we are unable to comply with the terms and conditions in any way. In this case we will contact you to let you know as soon as possible and:

 

(i)        if you have already paid for a Lodge, we will refund your payment in full within 14 days; or

(ii)       if you have not yet paid you will not have to make any payment to us.

 

9.5       Save as set out above, we will not be liable or responsible for any failure or delay in performance that is caused by an event outside of our control. This does not affect your statutory rights.

 

Essential Work and Maintenance

 

9.6       If a booking is cancelled or altered by Kib Co. in order to perform or complete essential works or maintenance we shall offer you, where possible, alternative accommodation with an alternative provider at the same price or a lower priced accommodation (with the difference being reimbursed).

 

9.7       From time to time it may be necessary to carry out essential work to a Lodge during your stay.  Where possible, Kib Co. will give Clients prior notice of any such work which may include external re-decoration during.  Kib Co. will aim, where possible, to keep any work between the hours of 10.00 and 15.30.  Kib Co. will offer you reasonable compensation for any inconvenience or loss of enjoyment caused as a result of any maintenance carried out.

 

10       Arrival and departure

 

10.1    Lodges are available from 4pm on the arrival date. Please let us know if you are likely to arrive after 7pm and arrangements may be made for a late check in.

 

10.2    A refundable security deposit of £300 must be paid at check-in.

 

10.3    Lodges must be vacated by no later than 10am on the day of departure. Failure to leave your Lodge by this time may result in a late check-out charge of £20.00.

 

10.4    The security deposit referred to at clause 10.2 above shall be returned to the Client after departure once the relevant lodge has been cleaned and checked for damage. 

 

11       Accommodation “No Shows”

 

11.1    On the day of arrival and in any event that you do not arrive no refund will be given to you.  This shall be considered a cancellation in accordance with clause 8.   

 

12       Client Obligations

 

12.1    You will be responsible for payment for any damage whether caused by you or your visitors/guests.  You agree to make any visitors and guests aware of their obligations under these terms and conditions.

 

12.2    You agree to keep the Lodge in the same state of repair and condition and in as clean and tidy a state as at the arrival date (save for reasonable wear and tear).

 

12.3    You must allow Kib Co. and/or its agents to enter the Lodge to inspect its state on reasonable notice, save for in an emergency when immediate access must be granted.

 

12.4    You, your visitors or guests, must not use the Lodge for any dangerous, offensive, noisy, illegal or immoral activities or carry on any act which may cause a nuisance or annoyance to Newlands Lodges or any neighbours. All outside music is prohibited in consideration of neighbours.


12.5    Dogs are permitted in Maple Lodge & Cedar Lodge.

12.6    You must take all reasonable care to safeguard and protect the Lodge from loss or damage.

 

12.7    All items left in the Lodge are left at the owners’ risk. Kib Co. does not undertake to maintain insurance except those required by law.

 

12.8    You, your visitors or guests, must comply with any reasonable regulations relating the Lodge of which he or she has written notice.  Such regulations can be found in the welcome pack. Typical examples will include regulations on the disposal of rubbish, recycling and parking provision

 

12.9    Kib Co. operates a no smoking policy (this includes E cigarettes) within all interior areas and this includes all Lodges.  For Clients who do not comply with the no smoking policy a charge will be incurred to include the cost of cleaning all soft furnishings to remove the odour caused as a result.  The minimum charge will be £100.00.   You and any guests or visitors agree not to smoke in any Lodge.  

 

12.10  The use of candles or fireworks is not permitted unless expressly authorised in writing by Newlands Lodges. Use of BBQs are permitted on patio areas only.

 

12.11  Should any damage come to light after you and your guests have departed, Kib Co. reserves the right to retain the security deposit referred to at clause 10.2 and if necessary to make a further charge to your debit/credit card or to send an invoice for the amount to make good or remedy any such damage.

 

12.12  You must not resell or transfer your reservation (or any part of it) nor advertise, market or otherwise offer a Lodge for rent either on its own or as part of a combined offer. Kib Co. will not honour any reservations made in this way and does not accept any liability for doing so. If you are a tour operator and wish to book a Lodge you should contact info@newlandslodges.co.uk

 

12.13  We reserve the right to change your Lodge at any point during your stay for any reason.

 

13        Damage

 

13.1    Kib Co. recommends that you hold personal insurance for accidental damage and personal liability.

 

13.2    If on arrival, you discover that anything is missing or damaged within a Lodge this must be reported to Kib Co. immediately otherwise it will be presumed that any damage and/or loss was caused by the you or a member of his or per party and you will be charged accordingly.

 

13.3    If Kib Co. discover any breakages and/or other damage caused by you you will be responsible for full payment of any additional charges, costs and/or losses incurred on request.

 

14       Liability

 

Kib Co. will not be liable for any death or injury for any persons at a Lodge or for any losses, claims, demands, actions, proceedings, damages, costs or expenses or other liability by you in the exercise of the rights granted by the booking except where such death injury or loss is due to Kib Co’s negligence.

 

15       Occupation

 

15.1    These Terms and Conditions are personal to you.  You must not use a Lodge except for the purposes of a holiday by you and your party and not for any other purpose or for any longer period of time than that specified on the confirmation invoice.

 

15.2    The maximum occupancy of a Lodge shall not be exceeded. However, Kib Co. will always give special consideration to any Client who wishes to hold any function or celebration at a Lodge where that entails exceeding the occupancy limit.  You shall obtain written permission from Kib Co. before going ahead with any function and/or celebration.  If permission is granted an additional charge may be made; this is at Kib Co’s discretion.

 

16       Weather

 

16.1    If a Lodge becomes inaccessible due to bad weather Kib Co. will take reasonable steps to inform you.  However, Kib Co’s liability does not extend to weather related conditions that affect public roads.

 

17       Comments / Complaints

 

17.1    Every reasonable care will be taken to ensure that a Lodge is presented to you at a high standard.  Should you find upon arrival that there is a problem or a cause for complaint he or she should immediately contact James Kibler on 07912790752.  All reasonable steps will then be taken to try and rectify the problem.

 

17.2    Kib Co. are committed to ensuring that all complaints and/or problems are resolved as efficiently and as effectively as possible but Kib Co. must be given an opportunity to do so. Any failure or refusal to notify Newlands Lodges of a problem and/or any refusal of any reasonable rectification may affect your right to compensation or refund.

 

17.3    You must formally inform Kib Co. in writing, of any unresolved complaints within 28 days of return from a Lodge.  All complaints shall be addressed to James Kibler at info@newlandslodges.co.uk.

 

18       Right to Evict

 

18.1    Kib Co. may terminate the Agreement on notice (without compensation being payable to you or any member of your party) if: (i) it is deemed necessary due to a serious breach by the you and/or his or her guests or visitors which endangers the safety of other Clients and/or guests and/or any member of staff; or (ii) Kib Co. receives any complaints of anti-social behaviour or unreasonable behaviour including (but not restricted to) breakages, damage or smoking restrictions not being observed.

 

19       Data Protection

 

19.1    Kib Co. would like to write to you from time to time about promotions or offers.  Please confirm if you would like to receive promotions or offers.  Kib Co. will not share the names and addresses of any Clients with any third parties unless you has authorised this.  If you provide permission and then change your mind you can advise Kib Co. of this by sending an e-mail to James Kibler at info@newlandslodges.co.uk or by calling 07912790752.

 

20       Governing Law

 

20.1    These Terms and Conditions and any agreement entered into between Kib Co. and you shall be governed by the laws of England and Wales. Both partied submit to the exclusive jurisdiction of the UK Courts.

 

21       General

 

21.1    FAQs

 

Please see our Frequently Asked Questions for further information about your stay at Newlands Lodges.

 

22.2    Your information

 

We keep your personal data safe and secure. Full details about how we use your data are set out in our Privacy Notice (click link for further details). Similar to other commercial websites, this website and the System utilises a standard technology called cookies and web server logs to collect information about how the website and/or the System is used and how to improve them. Further details can be found in our Cookie Notice. By providing information about you and your booking group (as outlined in the Privacy Notice) when making a reservation, you consent (on your behalf and on behalf of each member of your group) to such processing and you warrant that all information provided by you is accurate.

 

23       Third Party Rights 

 

23.1    This contract formed when we confirm your reservation is between you and us. No other person shall have any rights to enforce any of its terms, whether under the Contracts (Rights of Third Parties Act) 1999 or otherwise.

 

24       Contact us

 

24.1    If you require further information or have any questions regarding our website or these terms and conditions, then please fill out our contact us form.

 

 

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